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Production Assistant

Job Description

The firm is seeking a Production Assistant (PA), an entry-level position for someone interested in project management and bookkeeping. The PA works in the direct marketing division and reports directly to the Production Manager (PM).

The PA will be responsible for working with the PM to review production specifications and bid-out creative, print and lettershop components to prospective vendors. The PA will work with the PM to choose appropriate vendors and input costs into database/worksheets. The PA will also estimate postage for each mailing; produce purchase orders for all vendors; reconcile vendor invoices with original quotes; produce client invoices and post actual project costs for reports.

The PA will manage the project schedule and track income projections for the Direct Marketing department. The PA will also have administrative duties such as report preparation and copying, as assigned.

Proficiency in Microsoft Word and Excel is required (Access experience a plus), as well as the ability to multi-task. An Associate’s Degree or higher is required. Bookkeeping experience is a plus.